Operations Coordinator
Purpose:
Leads the business and managerial operations of the organization, providing administrative and financial expertise for the Artistic Director and constituents of GCC. Supports the Artistic Director and the GCC by managing day-to-day office operations. Ensures smooth operations, oversees fundraising, manages finances and communication for the GCC Board.
Average of 28 hours/week
Reports to: GCC Artistic Director
Collaborates with: Chorus Coordinator
Start Date: June 1, 2020
Duties & Responsibilities:
- Manage the day to day operations and communications of GCC
- Support Artistic Director by managing office and organizational operations
- Meet weekly and communicate consistently with Artistic Director
- Oversee communication and workflow among the GCC Staff
- Communicate consistently and serve as operational point of contact for Board Members
- Effectuate data entry and word processing to populate financial and communication reports
- Maintain GCC contact file for use by Artistic Director and Board
- Maintain appropriate supplies and equipment for office operations
- Coordinate GCC Public Relations and social media
- Oversee maintenance of GCC Website
- Coordinate GCC marketing and advertising including program brochures and yearbook
- Prepare documents for board and committee meetings as requested
- Participates in quarterly performance evaluation
- Manage the financial health of GCC
- Oversee timely and consistent management of finances
- Communicate financial data with GCC staff
- Oversee accounts payable and receivable including singer invoicing
- Enter all invoices, payments, etc. into Quickbooks
- Work closely with Board Treasurer and CPA to provide accurate data for reporting
- Oversee scholarship fund management
- Fundraising support
- Oversee fundraising activities
- Identify, develop, and write grants for GCC
- Maintain hands-on engagement and management of current grants
- Facilitate Artistic Director’s meetings with leaders of foundations and donors; provide preparatory information, briefings and follow-up
- Coordinate the sales of concert and fundraising tickets and provide corresponding reports
- Board Communication
- Attend monthly board and executive committee meetings
- Attend other board committee meetings as needed (PR, Development, Financial)
Minimum experience
- Organizational experience (minimum of 2 years preferred)
- Demonstrated financial operations experience with financial reporting/accounting experience
- Understanding of non-profits and music/arts preferred
Demonstrated skills and abilities
- Excellent organizational skills managing multiple areas of responsibilities
- Excellent communication skills, both written and oral
- Experience with Quickbooks and financial data for a business or organization
- Demonstrated proficiency in Word, Excel, and database management
- Ability to handle multiple tasks and communicate progress within deadlines
- Ability to work independently, self-starter
- Demonstrated problem-solving skills
Interested applicants should send Cover Letter, Application, and Inquiries to: gccstaffpositions@gmail.com